BAL WEEK
Code of Conduct
OVERVIEW
Bal Week is dedicated to providing a safe and comfortable event experience for everyone. All attendees, instructors, staff, and volunteers are required to comply with the following code of conduct. Organizers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.
OPTIONS FOR HELP
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Email balweekny@gmail.com
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Find a Bal Week staffer during the event via the front desk or DJ booth
SAFE SPACE
Bal Week is dedicated to providing a safe and comfortable Swing Dance experience for everyone, regardless of gender expression, age, sexual orientation, ability, physical appearance, body size, race, ethnicity or religion (or lack thereof). We do not tolerate harassment or assault of event participants in any form. Sexual language and imagery in social situations is not appropriate for any event venue, including dances, workshops, competitions, Twitter, Facebook, and other online media. Participants violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the Bal Week organizers.
CODE OF CONDUCT IN DETAIL
No forms of harassment will be tolerated. The key to sexual harassment is that its reception is more important than the harasser’s original intent. Harassment includes offensive verbal comments (related to gender expression, age, sexual orientation, disability, physical appearance, body size, race, or religion), sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of classes and dances, inappropriate physical contact, and unwelcome sexual attention.
Participants asked to stop any harassing behavior are expected to comply immediately.
If a participant engages in harassing behavior, Bal Week staff may take any action they deem appropriate, including warning the offender or expulsion from the event with no refund.
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of staff immediately, using one of the methods above.
Bal Week staff will be happy to help participants contact local law enforcement, provide escorting from the building or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance and your safety.
BEING A RESPECTFUL DANCE EVENT ATTENDEE
Please do not offer unsolicited advice to fellow dancers either in class or on the social dance floor.
Please use your full range of senses on the dance floor to avoid accidental collisions and injuries. It is every dancer's responsibility to be aware of their own and their partner's movement and position, as well as the movement and position of the dancers surrounding them, in order to avoid all forms of dangerous contact.
Please be respectful to Bal Week staff, even if you are experiencing a personal frustration. Without the goodwill of these individuals, a smoothly functioning event is impossible.
Finally, be aware of your own boundaries and physical needs.
PLEASE CONTACT SOMEONE IF YOU NEED HELP. BE SAFE, BE RESPECTFUL, AND ENJOY BAL WEEK!
Event Terms and Conditions
By signing the Liabilities Waiver Form, attending and/or participating in dance classes or
dance parties, current or future, organized by Bal Week, you hereby agree to the
following:
Injury Waiver
● I recognize that dancing requires physical exertion that may be strenuous and
may cause physical injury and am fully aware of the risks and hazards
involved. I have explained these risks to any minors who will accompany me.
● I represent and warrant that I and any minors I sign up and/or accompany, are
physically fit and have no medical condition that would prevent full participation
in the dance classes, dance parties, or any event or program.
● In consideration of being permitted to participate in the dance classes, dance
parties, or any event or program, I agree to assume full responsibility for any
risks, injuries or damages, known or unknown, which I, or the minors I sign up
and/or accompany, might incur as a result of attending and/or participating.
● In consideration of being permitted to attend and/or participate in the dance
classes, dance parties, or any part of the event, I knowingly, voluntarily and
expressly waive any claims against Bal Week, its partners, staff, employees,
volunteers, independent contractors, for injury, illness, or damages that I or any
minors I sign up and/or accompany may sustain, or anything else, as a result of
attending and/or participating. I acknowledge that Bal Week, its partners, staff,
employees, volunteers, independent contractors, cannot be held responsible
for any loss or theft of my belongings and/or property, at all locations, and that I
am solely responsible for them.
● I agree to abide by the Bal Week Code of Conduct or risk expulsion from the
event.
COVID-19 Acceptance of Risk and Waiver of Liability
I acknowledge that there are risks associated with my participation in Bal Week 2023 in
regards to COVID-19. This waiver, release, and other representations and covenants
set forth herein are given in consideration of this risk. Without limitation, I understand
that I could contract the COVID-19 disease which could result in a serious medical
condition requiring medical treatment in a hospital or could possibly lead to death.
On behalf of myself and my heirs, successors and assigns, I knowingly and freely,
assume all such COVID-19 related risks, both known and unknown, relating to my
participation in Bal Week 2023, and I hereby forever release, waive, relinquish, and
discharge Bal Week along with its officers, agents, employees, or other representatives,
and their successors and assigns, from any and all COVID-19 related claims, demands,
liabilities, rights, damages, expenses, and causes of action of whatever kind or nature,
and other losses of any kind, whether known or unknown, foreseen or unforeseen,
(collectively, “Damages”) as a result of my participation in Bal Week 2023, including but
not limited to personal injuries, death, disease or property losses, or any other loss, and
including but not limited to claims based on the alleged negligence of Bal Week. I
further promise not to sue Bal Week or its officers, agents, employees or other
representatives, and agree to indemnify and hold them harmless from any and all
damages resulting from my contraction of COVID-19.
Photography Policies
● By registering for this event, I agree to be filmed by our photographer or
videographer during classes and evening dances.
● I authorize Bal Week to use any photo or video in which I or any minors I sign
up and/or accompany, may appear, for all promotional and commercial uses
and I waive any rights of compensation or ownership.
● By registering for this event, I agree not to record videos or take photos during
classes unless the teachers have given their permission. Even with their
permission, I agree not to share these videos (usually class recaps) with those
who were not in attendance at Bal Week. By registering for this event, I agree
not to upload or share class material on social media platforms.
When you sign in at the registration desk, you agree to these terms and conditions. Bal
Week reserves the right to update these terms and conditions at any time without
notice. Please address your questions to: balweekny@gmail.com.